SmartDoc Archive
AAGroup offers an integrated Enterprise Content Management platform that covers the management of information of all forms like paper documents, an electronic file, a database stream or even email within the entire enterprise throughout its complete lifecycle from capturing, management storage, preservation and delivery of this content to the right people in the right time and, supporting them to make the right actions and decisions and derive the organization forward.
At AAGroup we know every industry and every client requirements are unique, that is why SmartDoc Archive; AAGroup’s completely in-house developed solution is heavily customizable, flexible and can be tailored to the special needs of our clients. SmartDoc Archive was built with major concepts in mind; modularity, fast and easy integration capabilities into existing IT environments, expandability and security, without neglecting efficiency issues and the importance of an easy to use and administer graphical user interface.
AAgroup’s Enterprise Content Management Solution consists of the following core components:
Document Management - Check-in/checkout control, version control, security and library services for business documents.
Web Content Management - Ability to remove the webmaster bottleneck, managing dynamic content and content authoring, general ease of use.
Records Management - ability to comply with legal or regulatory purposes, long-term archiving and automation of retention and compliance policies such as admissibility.
BPM/Workflow - for supporting business processes and routing content, assigning work tasks and states, and creating audit trails of who did what, why, when and how.
Document Centric Collaboration - for document sharing and supporting project teams - including permissions.
Document capture and document imaging - for capturing and managing paper documents - entire scanning process from paper to electronic format.
GOLD
AAGroup’s Enterprise Content Management benefits:1.Content reuse - creating libraries of reusable content chucks to support various scenarios and publish to various mediums automatically; print, web, etc.
2.Content integrity - providing versions, security, and records management to ensure that the content employees use is current and correct.
3.Find the right content - through rich search capabilities users can find the content they want & need.
4.Optimize business processes that produce content - along with document centric process automation to improve the creation, review and approval of various content based products.
5.Reduce corporate risk - ECM supports compliance with legal and regulatory mandates which require records management and security for certain types of content.
6.Gain access to all content including paper - ECM imaging capabilities provides easy online access to non-electronic content.
7.Reduce costs - an effective ECM strategy and solution can ensure that costly mistakes are reduced by employees accessing the correct content and enforcing processes which include content.
8.Improve employee satisfaction - by automating typically paper based processes like expense reimbursement, employee benefits management, and other manually intensive paper based administrative process employees can be better and more quickly served.
9.Reduce email churn and bloat - by using ECM to store, manage, and preserve content email can now be used for sending messages rather than as a content repository or workflow engine. Email can now be used to send a pointer to content and notify a user that they should look at the referenced content.